Water System Resiliency Project Advertisement for Bids

00 01 11 – EJCDC C-111 Advertisement 2013

Project: Weaverville Raw Water Generator Placement and Chlorine Conversion

Owner: Town of Weaverville, 30 South Main Street, Weaverville, NC 28787

Engineer: WithersRavenel, 167 E. Chatham Street, Suite 210, Cary, NC 27511

Town of Weaverville will receive separate sealed formal bids for the Weaverville Raw Water Generator Placement and Chlorine Conversion project at Town of Weaverville, located at 30 South Main Street, Weaverville, NC 28787, until May 14, 2025, at 2:00PM local prevailing time, at which time the Bids received will be publicly opened and read. Bids received after this time will not be accepted. Bids may be submitted by mail or courier. While there is an option to attend the Bid Opening virtually, hardcopy bids are still required to be received.
The project encompasses installing a generator and automatic transfer switch which has already been purchased by Town at the raw water intake and transitioning the chlorine addition system from gaseous to liquid at the water treatment plant.
A Pre-Bid Conference will be held on April 23, 2025 at 2:00PM local time, virtually, and Town of Weaverville, located at 30 South Main Street, Weaverville NC 28787. Interested parties are encouraged to attend this conference to review the plans, ask for additional information or clarification, and to visit the project site. Attendance at the Pre-Bid-Conference is highly encouraged but is not mandatory. All site visits will need to be scheduled 24 hours in advance. Bidders may contact Randall Wilson at Rwilson@weavervillepublicworks.org.
To participate in the virtual Pre-Bid Conference, Kim Griggs at kgriggs@withersravenel.com by April 22, 2025-1 day prior to the Pre-Bid Conference, to be provided information to join the meeting.
To participate in the virtual Bid Opening, you must email Kim Griggs at kgriggs@withersravenel.com by May 13, 2025, -1 day prior to the Bid Opening, to be provided information to join the meeting.
Complete digital bidding documents are available at http://withersravenel.com/bid/ or www.questcdn.com. You may download the digital documents for $25.00 by inputting Quest project #9489343 on the website’s search page. Please contact QuestCDN.com at (952) 233-1632 or info@questcdn.com for assistance in membership registration, downloading, and working with this digital project information.
All questions related to this bid shall be submitted in writing to kgriggs@withersravenel.com prior to 4:00 PM local time on April 30, 2025 to receive consideration. Questions received after that time will not be answered or accepted. A Final Addendum will be provided prior to the Bid Date.
Bidders are responsible for ensuring receipt of their bid by the stated date and time. Bidders are responsible for the review of any addenda for the project and shall acknowledge the addenda on the bid form. To qualify, all bids shall be submitted using bid forms contained in the Contract Documents. Incomplete or segregated bids will not be accepted. All bids must be accompanied by a certified or cashier’s check or bid bond in the amount of 5% of the total amount bid made payable to the Owner. The bid deposit shall be retained by the Owner if the successful bidder fails to execute contracts or fails to provide the required bonds, as stated above, within fifteen (15) days after the proper notice of award of the contract. No bid shall be withdrawn for a period of 90 consecutive calendar days after bid opening except as provided in Information for Bidders. Bidders must show evidence that they are licensed to perform the work in the Bid Documents as required by the North Carolina General Statutes Chapter 87. The Owner reserves the right to reject any/all bids, to waive formalities, or to reject non-conforming, non-responsive, or conditional bids. The Owner reserves the right to award a contract to the lowest, responsive, responsible bidder or bidders, taking into consideration quality, performance, and time.

The Owner is an Equal Opportunity Employer and encourages bidding by qualified small (SBE), minority and female (M/WBE), disadvantaged (DBE), and historically underutilized (HUB) contractors and does not discriminate on the basis of race, color, religion, sex, national origin, handicap/disability, age, or familial status. Bidders shall be required to submit with their Bids affidavits of ‘Good Faith Efforts’ in the recruitment of Minority Businesses. Bidders must comply with the Executive Orders 11246 and 11375, and 2 CFR 200 Uniform Guidance.

Scottie Harris, Town Manager