Author: Selena Coffey

Proposed Community Center Building Request for Qualifications for Architectural Services


The Town of Weaverville proposes to construct a new Community Center building on the former Community Center site, located at 62 Lakeshore Drive above Lake Louise Park. A conceptual plan has been developed for a 6,600 SF building with 1,200 SF of covered porches (see attached drawing). The Town intends to use town funds for the construction of this building. The Town is now seeking professional architectural services for the design, permitting, bidding, construction inspection and contract administration for this project.  The Town would like to complete the project by mid-2020.

The Town is requesting qualification packages from interested architectural firms, and each package will be reviewed and rated on a 100 point scale based on a variety of criteria including the following:

  1. Firm experience on similar public projects (40 points)
  2. Available personnel by name, title, longevity, and public project experience (10 points)
  3. Client references, at least 3 with contact information (10 points)
  4. Familiarity with Weaverville and surrounding area (10 points)
  5. Description of the firm’s typical design, permitting, bidding, administration and inspection process, including public involvement (30 points)

Proposals shall be limited to 20 pages (not including front or back covers, table of contents, and cover letter).  Proposals shall be clearly marked to indicate the project title.

Interested firms should submit three (3) copies of their Statement of Qualifications, in hard copy, by 12:00 pm on Monday, October 1, 2018 to the attention of:

Selena Coffey, Town Manager
Town of Weaverville
30 South Main Street
Weaverville, NC 28787

After review and rating of each proposal, the top three (3) firms will be interviewed by a staff committee and a firm will be selected. Upon approval of the architect selection by Town Council, which is anticipated in mid-October, a professional services agreement will be negotiated.

Information concerning the project or the proposal package should be requested by email to Town Manager Selena Coffey at [email protected] or Public Works Director Dale Pennell at [email protected]  .

Download RFQ and schematic here: 

Declaration of State of Emergency: Hurricane Florence


As of 12:00 PM (noon) today (09.13.18) the Town of Weaverville will begin operating under a declared State of Emergency along with Buncombe County and all other municipalities within the County.

What does this mean? It means that we may close or evacuate any area of the Town in order to preserve human life and property. In the unlikely event you are given an evacuation order you will be given information on where to go to seek shelter and assistance in getting there if required.

While Hurricane Florence has weakened significantly it remains a powerful -and potentially deadly- storm. We encourage you to make necessary plans and take all precautionary measures to keep you and your family safe during the impending weather.

You may review the Declaration in its entirety here.

Request for Qualifications for Engineering Services: USDA-Funded Water System Improvement Project

The Town of Weaverville (Town) is seeking funding from USDA for a water system improvement project described as the installation of approximately 17,600 LF of 12-inch DIP water lines on Clarks Chapel Road and Ollie Weaver Road, from the intersection of Clarks Chapel Road and Old Mars Hill Highway to an existing water line near the intersection of Ollie Weaver Road and Monticello Road.  The Town is seeking USDA funds to finance up to 100% of the total project related expenses.  The Town is seeking professional engineering services for two phases of the project:  Phase 1 being the preparation of a Preliminary Engineering Report (PER) and Environmental Report (ER) (if required) in according to USDA guidelines to support the USDA application process. Phase I must be completed in a compressed timeline that allows for the complete application package which includes PER and applicable ER within 5 weeks of notification to proceed.  If funding is approved, Phase II will consist of final design, approval, bidding, construction inspection and contract administration through the final certification on the project. 

Qualifications packages must be submitted in hard copy by 12:00pm on August 15, 2018 to the attention of:

Selena Coffey, Town Manager
PO Box 338
30 South Main Street
Weaverville, NC  28787

Please limit your proposals to 20 pages (not including front or back covers, table of contents and cover letter) and the proposals should be clearly marked to indicate the project title.

Interested firms should submit three (3) copies of their Statement of Qualifications, including:

  • Description of engineering services provided on previous projects with comparable scope and complexity.
  • Listing of specific personnel who would serve on the firm’s project team with names and titles.
  • References from at least three (3) owners for which engineering services were provided on similar projects.
  • Familiarity with the project and surrounding area.
  • Description of relevant experience with the water system improvement projects and USDA-funded projects.
  • Discussion of team availability.
  • Proposed project timeline.

Awards will be made to the responsible and qualified firm whose qualifications are aligned with the Town’s  project and strategic objectives and adherence with the anticipated project timeline.  The Town reserves the right to accept a firm that is most advantageous to the Town.

Information concerning the project or the proposal package, should be requested in writing through an email request to Town Manager Selena Coffey at [email protected]

Publication Date: August 7, 2018

Press Release from Buncombe County Government: Flooding Can Present a Public Health Risk for Residents and Businesses

Flooding Can Present a Public Health Risk for Residents and Businesses


For Immediate Release

HHS Media Coordinator
[email protected] or 828.775.1321

May 31, 2018

Buncombe County, N.C. – Flooding and standing water can expose the public to infectious diseases, chemical hazards and injuries both during and after a weather event. Buncombe County Health and Human Services wants residents and businesses to be aware of steps that we can all take to reduce injury and illness due to flooding. Proper assessment of wells and septic systems, as well as cleaning and moisture removal, remain key to eliminating threats to the public’s health.

Water Supply and Septic Systems:
Flood water can contaminate and damage water and septic systems. Bacteria, viruses, or other pathogenic organisms are often present in surface water and can pose a threat to the health of the public if consumed. If well and septic systems are compromised, residents and businesses must ensure that these system are safe prior to use for any purpose.

If there is a disruption of utilities during a weather-related event, food service establishments are required to contact Buncombe County Environmental Health at (828) 250-5016. If you experience a loss of power, loss of water, loss of water pressure, and/or flooding, your establishment will require an inspection prior to resuming food preparation.

Citizens who use well water need to take precautions as flood water can contaminate private wells and septic systems. If the well head was covered by flood waters, it should be tested by public health officials, even if the pump still works. While the water may look and smell safe, call Buncombe County Environmental Health at (828) 250-5016 to be sure.

Citizens who use a municipal water supply should contact their water provider for details regarding any boil water advisories. We also encourage residents to follow local news media for updates and advisories.

After a flood, the safe disposal of septic wastewater is essential in protecting human health. It is important to keep children and pets away from sewage or wastewater affected areas.

Signs indicating that your septic system is in distress:

  • Drains in the house will flow slowly
  • Toilets drain slowly or sound strange when flushed
  • Water may back up into floor drains in the basement

Do not use or flush your toilet, take a shower, use sinks, wash clothing or put any water down any drain until you know that the septic tank and associated sewer pipes are intact. Have the septic system professionally inspected and serviced.

Cleaning and Mold:
Flood cleanup involves cleaners, disinfectants, and pesticides. Mixing household cleaners and disinfectants, such as bleach and ammonia, can produce dangerous, toxic fumes. If you are using these cleaning agents, be sure to open windows and reduce your exposure as much as possible while allowing for plenty of time to air out the room. If it’s safe to use electricity, use fans to keep the air circulating.

Mold after a flood can cause serious problems and quick action must be taken to control moisture. If you have a mold problem at home, wash it off hard surfaces with detergent and water, and dry completely. Be sure to get rid of the excess water or moisture and fix leaky plumbing or other sources of water.

Other steps to protect yourself and others include practicing good hygiene after contact with flood waters. Wash your hands often. Do not allow children to play in flood water areas or with toys that have been contaminated by flood water and have not yet been disinfected.

If you have questions or need to schedule an inspection, please contact the Buncombe County Environmental Health Department at (828) 250-5016 or visit our office located at 30 Valley Street, Asheville NC 28801. You can also send us an email at: [email protected]. More information at



Water System Development Fees

Article 8 of Chapter 162A entitled “System Development Fees” was enacted and signed into law on July 20, 2017, with an effective date of October 1, 2017. This new law provides clear authority for municipalities, and others, to charge water/sewer system development fees as long as procedures and conditions are complied with before July 1, 2018.


A system development fee includes any charge or assessment imposed on new development to recoup costs of existing facilities which serve such new development. This includes fees to pay for costs the Town already incurred for the construction of the facilities and infrastructure used to treat and deliver potable water to new development.


There are five steps that the Town must follow in order to comply with the procedural requirements to establish a water system development fee:

Step 1: Supporting Analysis Preparation

Step 2: Fee Calculation

Step 3: 45-Day Public Comment Period

Step 4: Public Hearing

Step 5: Town Adoption

Step 6: Publication of Adopted Fee



A supporting analysis must be undertaken by a qualified professional firm to determine the maximum system development fee that the Town can charge new development for water system development fees. The Town engaged the firm of WR-Martin, a management consulting firm out of Asheville, North Carolina, to perform this work. That analysis has been completed and the WR-Martin System Development Fee Report was presented to Town Council on April 16, 2018, and is now available for public inspection at Town Hall and on the Town’s website.


The report contains the calculations used to establish the maximum water system development fee that the Town could set for new development. It should be noted that the Town can set system development fees that are lower than the maximum fee calculated in the report.



Town Council and WR-Martin request the public’s input on the system development fees as established in the WR-Martin System Development Fee Report. Comments can be made via email to [email protected] from April 17, 2018 through June 1, 2018.  Comments received after June 1, 2018 may not be taken into consideration when the final draft of the report is completed by WR-Martin.




The Town has scheduled a public hearing on the WR-Martin System Development Fee Report and water system development fees for the Town of Weaverville to be held in Council Chambers at Town Hall, 30 South Main Street, Weaverville, NC, on June 4, 2018, at 6 p.m., or as soon thereafter as Council can reach the matter.  This public is requested to attend the public hearing and submit comments during the hearing.


Town Council anticipates taking action to establish water system development fees at its regular meeting on June 18, 2018. Any system development fee adopted by Town Council will be effective on July 1, 2018, and will be published, along with other fees, on the Town’s Fee Schedule.